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First NOW Annual 2023 Retreat

Exploring the Science and Technology of Ocean Worlds Across the Solar System

USC Wrigley Marine Science Center, Catalina Island, CA

Aug 19-24, 2023


The goals of the retreat are to build the interdisciplinary knowledge base amongst the Ocean worlds planetary and earth ocean scientists, create an informal setting for networking amongst the NOW community, and formulate the initial sets of materials to populate a new Field Guide to Ocean Worlds that will be hosted on the NOWwebsite as a living document (format to be decided at a later date), and may also be further developed for a publication. Our concept is to draw upon “in house” expertise from the NOW committee which will include 9 modules (listed below) and a field trip on the R/V Yellowfin, USC, to include plankton tows, sediment cores or traps, water sampling, and/ or ROV exploration of seafloor.  We also hope to associate early career participants with each module to help with the field guide composition.

Code of Conduct

In order to foster an atmosphere that encourages the free expression and exchange of scientific ideas, it is vital that all participants in this event should enjoy an environment free from all forms of discrimination, harassment, and retaliation. To that end, retreat attendees shall participate under the philosophy of equality of opportunity and treatment for all members, regardless of gender, gender identity or expression, race, color, national or ethnic origin, religion or religious belief, age, marital status, sexual orientation, disabilities, veteran status, or any other reason not related to scientific merit. Bullying or harassment, sexual or otherwise, is a form of misconduct that undermines the integrity of this retreat and will not be tolerated.

Read more

This policy applies to all workshop spaces, including Slack workspace (if established), and retreat-related emails. Violators of this policy will be subject to immediate dismissal from the retreat.

If you believe you are being or have witnessed harassment at this workshop:

  1. document the incident fully;
  2. tell someone you trust;
  3. report the incident to the workshop leads or an organizing committee member.

Efforts will be made to ensure privacy to the greatest extent possible.

Expected behavior

  • Treat everyone with respect.
  • Respect your fellow participants by using good practices for intercultural collaborations.
  • Be mindful of your surroundings and of your fellow participants.
  • Provide your true professional identity, affiliation, and, where appropriate, contact information, at registration, and during attendance and participatory sessions, as required.
  • Respect copying and use of presented materials and ideas as indicated by AGU's Guidelines on Photography and Social Media, including knowing when you may need to obtain permission regarding copying materials.
  • Respect the rules and policies of the meeting venue, hotels, AGU contracted facility, online platform, or any other venue.
  • Be Accountable: When we as organizers or participants fail to meet these guidelines, work together to identify problems and adjust policy and practice together.

Anyone not meeting expected, collaborative, respectful behavior can be immediately removed from the current online or physical meeting and may be banned from future AGU meetings or other sanctions, depending on the specifics of the unwelcomed disruptive behavior.

Examples of unacceptable behavior

  • Promoting or participating in harassment, bullying, discrimination, or intimidation on-site, online, and/or on social media.
  • Verbal, written, or other forms of abuse of any attendee, speaker, volunteer, exhibitor, staff member, service provider, or other guest.
  • Examples of abuse include, but are not limited to, verbal comments related to gender, sexual orientation, disability, physical appearance, body size, race, religion, national origin, inappropriate use of nudity and/or sexual images in public spaces or in presentations.
  • Threatening or stalking in-person or online.
  • Disruption or disallowing participation by others.
  • Criminal offenses.
  • Failure to follow meeting protocol.
  • Physical or verbal abuse, including attacks on ideas vs. respectful, disagreeing dialogue.
  • Use of social or mainstream media to target individual actions of participants in a way that could harm their privacy or professional status or open them to slander or libel.
  • Knowingly violating copyright, or copying presenter information without obtaining permission, if necessary, as outlined in AGU's Guidelines on Photography and Social Media.

Consequences and reporting unacceptable behavior

Anyone requested to stop unacceptable behavior is expected to comply immediately. Anyone violating the Code of Conduct may be removed from the current meeting. Egregious behavior may result in bans from future NASA-supported meetings or other sanctions, depending on the specifics, as set forth in the AGU Scientific Integrity and Professional Ethics Policy, as applicable.

As part of registration all participants are expected to provide their true professional name and primary affiliation, and contact information including an email address and phone number.

For more information on photography and social media practices, review AGU's Guidelines on Photography and Social Media.

If you experience or witness behavior that constitutes an immediate or serious threat to public safety at an on-site meeting, contact 911 or if in a convention center, locate a house phone and ask for security. Please report other incidents or suspected incidents to a member of the retreat leadership, or organizing committee.

Acknowledgement and agreement to this code of conduct is assumed by your participation in this event.

Ocean Worlds Thematic Modules


The course modules will be designed to seed a new Field Guide to Ocean Worlds - a product of the short-course, and the Network for Ocean Worlds. Early career participants will be partnered with module leads to adapt lecture materials into a wiki-like entry in the field guide, providing an open access resource for NOW’s cross-disciplinary members and the scientific community alike. All contributions will be attributed on the field guide (both module leads and contributors), and potential for publishing the Field Guide may be explored with NASA. 

Detailed Itinerary for August 18th & 19th


JPL tour

  1. If you have received an invite to JPL and you plan to attend the tour, please fill out the form ASAP
  2. If you would like to attend the JPL tour, but have not received an invite, please contact Kathryn ASAP
  3. If you have received an invite, but do not plan to attend, please contact Kathryn ASAP

August 18th

  • 9-1:30 pm Arrival at LAX
    • LA Coach USA bus pickup locations on arrivals level at the “orange” stops at Terminal 2 or between Terminals 5 and 6 between 1:30-1:45pm
  • 1:45 pm LA Coach USA bus depart LAX for JPL
  • 2:45-4:45 pm JPL tour
    • Participants arriving separately at JPL & taking bus to hotel, please arrive at 2:45, you may store your luggage on the bus
  • 4:45 pm Bus depart JPL for Old Town Pasadena for dinner
  • 5:30-7 pm Dinner in Old Town Pasadena
  • 7 pm Bus departs Old Town for Doubletree San Pedro
  • Late arrivals at LAX
    • Glein (4:44 pm) & Wolfenbarger (4:04 pm) – UBER or Super Shuttle (preferred) to hotel, please save receipts
    • McCollom (6:50 pm) & Soderlund (6:10 pm)- UBER or Super Shuttle (preferred) to hotel, please save receipts
    • McCarthy (2:45 pm) - UBER or Super Shuttle (preferred) to hotel, please save receipts
    • Rodriguez (10:00 pm)- UBER or Super Shuttle (preferred) to hotel, please save receipts

August 19th

  • 6:45 am bus departs hotel for 7:30am Catalina Express ferry
    • 9 participants: Davila, Dierssen, Glass, Gray, Karp-Boss, MacKenzie, Malasksa, Murray, Skidmore
    • Alison will distribute tickets at the hotel on 8/18
  • 9:00 am bus departs hotel for 10:00am Miss Christi ferry
    • 42 participants (remainder of group)
    • Participants not staying at the hotel, please arrive at SCMI dock by 9:30am

Draft Schedule

Time Friday August 18th Saturday August 19th Sunday August 20th Monday August 21st Tuesday August 22nd Wednesday August 23rd Thursday August 24th
7:30 -8:00 am Participants on the Catalina Express Depart 7:30 am from San Pedro; arriving at ~ 8:45 am Breakfast Breakfast Breakfast Breakfast Breakfast
8:15-10:15 am
Arrive at LAX; Bus #1: Departs LAX at 2:00 pm to Tour the JPL Spacecraft Assembly Facility visit (Europa Clipper); Bus #2: Transport from LAX between 5-6:00 pm (depending on participant arrival schedules) to Hotel (TBD)
Participants on the Miss Christi Depart Southern California Marine Institute at 10:00 am; arriving between 9-9:30 am. Arrive at Two Harbors at 11:30 am
Module 1 Module 4 Module 5 Module 7a
Depart Wrigley Marine Science Center at 10:30 am arriving San Pedro ~ 12:00 noon; Depart the Southern California Marine Institute by 12:30 pm for LAX.
10:15-10:45 am Break Break
Field Trip Group 1 (10:30-2:30)
Field Trip Group 2 (10:30-2:30)
10:45 am -12:00 pm Module 2 part 1 Module 6a part 1 Module 6b Module 7b
12:00-12:30 pm Lunch Lunch Lunch Lunch Lunch
12:45-1:45 pm WMSC Housing orientation Module 2 part 2 Module 6a part 2 Module 6b part 2 Honeybee Robotics (TBC)
1:45-3:30 pm
Orientation/ Introductions/ Poster session/ Welcome reception
Free time Free time Free time Free time
3:30-4:30pm Module 3 part 1 Module 8 part 1 Module 9 part 1
Schmidt Ocean Foundation & NASA Opportunities & Retreat Summary
4:30-4:45 pm Break Break Break
4:45-6:00 pm Module 3 part 2 Module 8 part 2 Module 9 part 2
6:00-6:30 pm Dinner Dinner Dinner Dinner Dinner

Poster size: 48 inch wide by 36 inch high