First NOW Annual 2023 Retreat

This policy applies to all workshop spaces, including Slack workspace (if established), and retreat-related emails. Violators of this policy will be subject to immediate dismissal from the retreat.

If you believe you are being or have witnessed harassment at this workshop:

1. document the incident fully;
2. tell someone you trust;
3. report the incident to the workshop leads or an organizing committee member.

Efforts will be made to ensure privacy to the greatest extent possible.

Expected behavior

• Treat everyone with respect.
• Respect your fellow participants by using good practices for intercultural collaborations.
• Be mindful of your surroundings and of your fellow participants.
• Provide your true professional identity, affiliation, and, where appropriate, contact information, at registration, and during attendance and participatory sessions, as required.
• Respect copying and use of presented materials and ideas as indicated by AGU's Guidelines on Photography and Social Media, including knowing when you may need to obtain permission regarding copying materials.
• Respect the rules and policies of the meeting venue, hotels, AGU contracted facility, online platform, or any other venue.
• Be Accountable: When we as organizers or participants fail to meet these guidelines, work together to identify problems and adjust policy and practice together.

Anyone not meeting expected, collaborative, respectful behavior can be immediately removed from the current online or physical meeting and may be banned from future AGU meetings or other sanctions, depending on the specifics of the unwelcomed disruptive behavior.

Examples of unacceptable behavior

• Promoting or participating in harassment, bullying, discrimination, or intimidation on-site, online, and/or on social media.
• Verbal, written, or other forms of abuse of any attendee, speaker, volunteer, exhibitor, staff member, service provider, or other guest.
• Examples of abuse include, but are not limited to, verbal comments related to gender, sexual orientation, disability, physical appearance, body size, race, religion, national origin, inappropriate use of nudity and/or sexual images in public spaces or in presentations.
• Threatening or stalking in-person or online.
• Disruption or disallowing participation by others.
• Criminal offenses.
• Failure to follow meeting protocol.
• Physical or verbal abuse, including attacks on ideas vs. respectful, disagreeing dialogue.
• Use of social or mainstream media to target individual actions of participants in a way that could harm their privacy or professional status or open them to slander or libel.
• Knowingly violating copyright, or copying presenter information without obtaining permission, if necessary, as outlined in AGU's Guidelines on Photography and Social Media.

Consequences and reporting unacceptable behavior

Anyone requested to stop unacceptable behavior is expected to comply immediately. Anyone violating the Code of Conduct may be removed from the current meeting. Egregious behavior may result in bans from future NASA-supported meetings or other sanctions, depending on the specifics, as set forth in the AGU Scientific Integrity and Professional Ethics Policy, as applicable.

As part of registration all participants are expected to provide their true professional name and primary affiliation, and contact information including an email address and phone number.

For more information on photography and social media practices, review AGU's Guidelines on Photography and Social Media.

If you experience or witness behavior that constitutes an immediate or serious threat to public safety at an on-site meeting, contact 911 or if in a convention center, locate a house phone and ask for security. Please report other incidents or suspected incidents to a member of the retreat leadership, or organizing committee.

Acknowledgement and agreement to this code of conduct is assumed by your participation in this event.